Purchases on phone

(in the Operations menu, next to Purchases and Suppliers): a phone page for anyone with the purchases right, to record a supplier bill from the shop or warehouse without sitting at the main device.

Pairing: on the PC open Operations → Purchases on phone and press the big «Link a phone» button at the top (not «Read the bill's QR», which only reads a supplier bill). If phone connection is off press «Turn on phone connection» (the program restarts once); then one QR picture with three steps: phone on the shop Wi-Fi → point the phone camera at the picture → tap the link. The PC asks «A phone asks to link» — press «Approve» (the phone does not get in without it); the picture renews itself every minute, then «Phone linked ✓» shows. If it does not connect, after 45 seconds the causes show (other Wi-Fi, Windows firewall with the «Allow the program on the network» button, another address). On the cloud version the shop Wi-Fi is not needed.

The page: today's and the month's purchases, what is owed to suppliers, and the latest bills.

A full bill with items: 1) photograph the bill, upload a photo/PDF, scan its QR (supplier, number and date are read) or enter it by hand 2) choose the supplier (required for credit) and cash/credit 3) add items by searching the name or scanning the item barcode with the camera, with quantity and cost 4) save: quantities go into stock at cost and the entry/debt is posted like a bill from the main device.

New supplier: if the seller of the bill is not on your list a green button «Add «seller» as a new supplier» shows (from the QR), or «New supplier» to type a name and VAT number; it is added and selected at once and you can buy from it on credit. Invoice number: the QR does not carry it; if it was not read a «Photograph the bill to read its number» button shows, or type it.

One total: with no items the bill is saved as one total with its picture and stock does not change; enter its items later from the main device.

Notes: every item needs quantity and cost; a barcode with no item shows a message, and you are warned if the same supplier, date and total were already recorded (no duplicates). Afterwards the bill is in Purchases and the supplier statement with its picture attached. No Accounting plan needed.