Accountant workflow tools
(accounting plan):
- Shared expense split: Accounting → Cost centers → «Shared expense split» → new template (e.g. rent 60% workshop / 40% salon). When recording the expense pick the template in «Split over activities»; the amount is divided by the shares (the cent remainder goes to the last center).
- Month-end: Accounting → «Month-end»: steps whose state updates by itself (bank reconciliation, approvals, depreciation, prepaid, deferred revenue, payroll, recurring entries, overdue receivables, VAT, period lock). Press a step to open its screen.
- Auditor pack: same tab: pick the period and press «Build the file» for one Excel with trial balance, balance sheet, income, cash flow, journal, VAT, aging, cash book, chart of accounts and assets.
- Bank rules: when you book a statement line to a non-default account the system remembers its text and suggests the same account next time. Managed in that tab.
- My tasks: on «My activities»: approvals waiting, overdue receivables, recurring entries due, bank reconciliation, VAT deadline.
- Budget per activity: Planning → Budget → pick the cost center; «Budget vs actual» has a cost-center filter.
- External accountant / auditor: Users → role «External accountant»: sees invoices, books and reports only, cannot change anything, and only within the dates you set.
- Monthly owner mail: on the first days of each month the owner gets each activity's sales, expenses and profit (works with the «Today's tasks» digest when it is on).
If you get stuck on any step, ask the smart assistant inside the program.
Applies to these systems
Related lessons
